How does Rio manage tasks?
Every task belongs to one Area, like Work, Home, or a client. If you don't pick one, it goes to Inbox. Projects group tasks inside an Area.
Why filing beats a mega-list
One long list works for about a day. Then work and home tasks crowd each other out. Areas keep them apart, the way you already split them in your head.
Flat to-do list vs Areas
| Flat to-do list | Rio | |
|---|---|---|
| Where a task lives | One pile | One Area, always |
| Grouping | Tags, or nothing | Projects inside an Area |
| Capture | A form or a quick-add box | Tell Rio in a sentence, or add it yourself |
| Best for | A short personal list | More than one part of your life |
How capture works
- Say it — include the Area or Project if you know it.
- Rio files it — missing Area becomes Inbox.
- You see it — open that Area to find it.
Who this is for
For people running a job and a side project, or work and a household, who keep losing items because they lived in the wrong list.
Related: AI personal assistant, daily planner, and how to organize your life. Guides: work and personal tasks in one place and tasks and calendar together.